Quarter Calendar/Credit Hours/Clinical Hours
Otterbein University is on a quarter calendar which means that there are three quarters during the school year (September-June) plus a summer session. Each course carries credit in “quarter hours” which is related to the number of class meetings per week. One class hour (50 minutes) per week is equivalent to one quarter hour of credit. Three clinical hours per week are equivalent to one quarter hour of credit for nursing service administration classes as well in the advanced practice nurse educator practicum. In nurse practitioner classes, eight clinical hours per week are equivalent to one quarter hour of credit. The academic calendar is adjusted each year so that the autumn quarter ends the day before Thanksgiving. A break from Thanksgiving Day until after New Year’s Day is utilized by students for employment, extended personal travel, or reading and research. Faculty members are involved in research, study, and workshops and seminars dealing with intellectual topics and instructional improvement. Each quarter of the school year consists of ten weeks instruction and two to three days of final examinations. Summer session meets less than 10 weeks. The actual dates are announced the preceding February of each year. Students are expected to be present for the entire quarter and final examinations.
The requirement for all degrees are based on credit hours. A one-quarter-hour or semester hour course normally meets one hour per week. Students are expected to spend four hours per week in study for each quarter hour of credit attempted. Throughout this catalog the terms “quarter hours”, “credit hours” and “hours” may be used interchangeably where applicable. The Registrar’s Office maintains a website at www.otterbein.edu/registrar.
Nurse Anesthesia specialty courses are offered on a semester format. A semester is equivalent to 14 weeks of instruction plus a week for final examinations. The summer semester is normally 12 weeks. A one semester-hour course normally meets 1 hour per week. Each specialty course caries credit in “semester hours” that is related to the number of hours the class meets each week. However, the credit hours for nurse anesthesia clinical practicums are not related to the number of hours spent in the clinical area.
The academic calendar for the nurse anesthesia program is available from the Program Director.
Prerequisites (prereq) or corequisites (coreq) are requirements which are judged necessary for the successful completion of a course. Students who register for a course without taking the prerequisite are subject to being withdrawn from the course by the instructor or the Registrar. It is the student’s responsibility to assure that a prerequisite has been met.
New students are strongly encouraged to meet with a graduate admissions counselor prior to registering for their first quarter of classes. You are able to register on-line by using the ID and PIN number that were included in your acceptance letter. A listing of course offerings and a registration form are available via the web at www.otterbein.edu. Click on the Graduate Student link under Future Students, then your program of study, then Class Schedule.
Students may register for Autumn, Winter, Spring and December Term during the preceding Spring. Summer registration typically opens the preceding December. Students are encouraged to register early. Students who register late may encounter some closed courses. A written description of the wait list process is available on the Registrar’s website.
The University reserves the right to refuse registration to a student who is failing to make reasonable or satisfactory progress toward his or her degree.
The first four days of each term are designated late registration days. Returning students who have not previously scheduled any classes for the term in question will be assessed a late registration fee. Newly admitted students who wait until the first week of classes to register will also be assessed a late registration fee. The late registration fee will be charged to the student’s account.
The penalty fee may later be appealed in writing to Academic Council if the student feels there is a valid reason for requesting such a refund. The appeal must be submitted in the same term for which the fee was assessed.
Change of Schedule (Adding/Dropping Classes)
For Autumn, Winter and Spring Quarters, the deadline for adding a class that begins in the same quarter is the fourth day of the first week of the quarter.
There are three different deadline options for dropping an Autumn, Winter or Spring Quarter class that begins in the same quarter. The outcome is noted for each option.
- End of first week of quarter. Tuition will not be charged and course will not be recorded on student’s transcript.
- End of fifth week or 25th day of quarter. Tuition will be charged, but course will not be recorded on student’s transcript.
- End of seventh week or 35th day of quarter. Tuition will be charged and student’s transcript will be marked with a W. After the seventh week or 35th day a class may not be dropped.
Deadlines for Summer Session are comparable to those for the regular academic year, but are adjusted slightly due to the shortened weeks in the term. The specific dates are published on the Registrar’s website or in the Summer Session Schedule of Classes available upon request from the Office of the Registrar.
To change a schedule, the student may do one of the following:
- Complete a Change of Schedule form in person at the Office of the Registrar
- Send a letter requesting a change of schedule by fax (614-823-1009) to the Office of the Registrar
- Change the schedule online via CardinalWeb for Students at www.otterbein.edu Students must be fully admitted to a degree program to schedule via Self-Service Banner.
Changes may not be made by telephone or by notifying the course instructor.
Withdrawal from One or More but Not All Classes
Students who wish to withdraw from one or more classes that began in the same quarter but retain a partial schedule must follow the procedure entitled Change of Schedule described above.
Withdrawal From All Classes
Students who wish to withdraw from all classes that began in the same quarter must officially withdraw from the University by completing a withdrawal form at the Office of the Registrar or fax a letter requesting withdrawal to the Office of the Registrar (614-823-1009). The date of withdrawal is the date the notice is received by the Registrar. It is the responsibility of the student to make certain that the written notice of withdrawal reaches the Registrar’s Office within the stated deadlines.
If official notice of withdrawal is received before the end of the fifth week or 25th day of the quarter, no record of the registration will appear on the academic record. If the withdrawal is received after the fifth week or 25th day of the quarter, a grade of W will be entered on the student’s transcript for each course. The withdrawal deadline is the end of the seventh week, or 35th day of the quarter. Students must check with the Registrar for withdrawal deadlines of courses that are shorter than the usual ten week quarter.
When a student withdraws, all registrations for future quarters are cancelled unless otherwise specified.
If a student never attends any classes or stops attending without officially withdrawing, the registration will not terminate. Grades will be assigned under the grading criteria used to evaluate all students in each course and the student will be responsible for all fees and tuition charges for the class or classes. Nonattendance and/or nonpayment of fees does not constitute official withdrawal.
Summer Session and December Term
For students who wish to accelerate their studies, Otterbein offers a Summer Session and a December Term. Summer Session courses vary in length and are held over an eight week period beginning in mid-June and ending in mid-August. Summer Session course offerings are announced in December at which time registrations will be accepted. December term courses are announced with the academic year schedule around mid-April at which time registrations will be accepted. A list of course offerings may be viewed at www.otterbein.edu/schedule.
Copies of official transcripts may be obtained for a nominal fee from the Registrar’s Office. An official transcript cannot be provided when there is an outstanding bill or a loan in default. Requests are filled within five business days. Order forms are available on campus or on the Registrar’s website, www.otterbein.edu/registrar.
All graduates (Summer, Autumn, Winter and Spring) are invited to participate in the Graduate Commencement ceremony held in June. As the commencement ceremony approaches, detailed information will be sent to all students who have applied for graduation. This same information is available at any time on the Registrar’s website www.otterbein.edu/registrar.