Schedule of Fees
Fee Payment Policies
Payment of Fees and Payment Plans
A complete list of fees may be accessed via the University website here.
At the time a student formally registers for classes, either by signing and submitting the appropriate registration forms to the Registrar’s Office, or by registering online through the University’s website, the student agrees to assume financial responsibility for the payment of fees and charges, and to abide by the University’s official policies concerning the adding and dropping of classes and complete withdrawal from the University. The student also agrees to assume the responsibility for understanding the University’s official policy concerning schedule changes and satisfactory academic progress which may result in additional charges or the loss of eligibility for certain types of financial aid. It is considered the student’s responsibility to understand how these changes can affect his/her financial situation with regard to financial aid eligibility. All accounts not paid in full by the first day of each term are subject to a late payment fee in addition to monthly interest at a rate of 1.5 percent per month. All sources of financial aid not received by the first day of each term are subject to late charges and interest. Therefore, all financial assistance should be applied for prior to July 1 to help ensure timely receipt.
Students are billed electronically for each individual term approximately 21 days before those charges are due. All students must be in Paid Status by midnight on the payment due date for each term. The due date is typically the Monday which falls fourteen (14) days prior to the first day of classes for each term. All students not in Paid Status by midnight on the payment due date for each term are subject to financial dismissal, which means that the student’s schedule is dropped and the student may lose his/her place in classes that are in high demand. Students whose classes are dropped for non-payment (financial dismissal) must pay a Reinstatement Fee plus any outstanding amounts due before re-registration for that term is permitted. If the student’s schedule is dropped for non-payment, there is no guarantee that the previously scheduled classes can be restored. All sources of financial aid not completed and awaiting disbursement by the payment due date of each term makes the student subject to financial dismissal. Therefore, all financial assistance should be applied for prior to July 1 to help ensure timely receipt.
All accounts must be paid in full (and, if appropriate, loan exit interviews completed) in order for students to enroll in succeeding terms, to participate in graduation ceremonies, or to receive copies of certificates, diplomas and transcripts. Otterbein reserves the right to recover all fees and costs involved with the collection and/or litigation of delinquent accounts, including collection fees and costs charged to Otterbein by outside collection agencies, and/or the costs and fees associated with the process of litigation.
If an account must be sent to collection or litigation due to nonpayment of the outstanding balance, the University reserves the right to demand payment in full of subsequent terms of enrollment, prior to the beginning of each term to ensure enrollment. The University reserves the right to cancel the registration of any student if the balance due from the current term or a previous term remains unpaid at the start of a subsequent term.
Student receivable accounts are considered to be educational loans provided for the sole purpose of financing an education at Otterbein University, a non-profit institution of higher learning. As such, student receivable accounts are not dischargeable under the provision of the laws governing either Chapter 7 or Chapter 13 bankruptcy actions.
The University reserves the right to demand payment in the forms of a certified check, money order, cash, or credit cards in the event that one or more checks or electronic payments have been returned unpaid for any reason.
In order to maintain enrollment during any term, a student must be in Paid Status on the established payment due date for each term. There are three ways to achieve Paid Status:
- Pay all fees and charges due for each term by the payment due date.
- Or, apply for and complete sufficient financial aid to cover the term’s charges and fees in full.
- Or, set up a payment plan through ePay that covers the term charges and fees in full, and make the scheduled payments by the due dates during the term.
Students not in Paid Status by midnight on the established payment due date for the term are subject to financial dismissal and the cancellation of their scheduled classes for non-payment of fees. Cancellation of registration for non-payment typically occurs in the week before the first day of classes for each term.
Methods of Payment
Fees may be paid by check, money order, cash, debit or credit card in person (at the Business Office, 25 W. Home St.); online through ePay, or by mail (check or money order). Payments must be received by the due date.
In recognition of the fact that many adult students must carefully plan their finances to manage a household budget, convenient payment plans are available through ePay. Payment plans are an alternate to paying all fees in full by the payment due date. Students who select the payment plan option must be current with their scheduled payments in order to register for the following term/year.
Four-Part Payment Plan
You may divide your tuition and course fees into four payments. At least one fourth of your tuition will be due by the payment due date, unless you have sufficient financial aid, including loans, in process to cover all or part of your charges. The remaining balance will be payable in three payments due one month apart. There is a small service charge for this payment option.
Deferred Payment Plan
If you qualify for your company’s tuition reimbursement program, this plan will allow you to defer most of your tuition until the end of the semester. There is a small service charge for this payment option. To ensure eligibility for this plan, you may be asked to submit verification of tuition reimbursement from your employer.
2016-2017 Due Dates
Summer 2016: April 25, 2016
Fall 2016: August 8, 2016
Cardinal Term 2017: November 28, 2016
Spring 2017: December 26, 2016
International students (those students requiring a visa to attend) must pay in full by the due date. These students are not eligible for the payment plan.
The refund schedule may be accessed via the University website here.